Hire Contract - Terms of Hire

 

 

 

1.  Definitions

 

1.1 The "HIRER" means the person/s, organisation or company booking the equipment, act or entertainment with the “COMPANY".  

 

1.2 The "COMPANY" means Stephanie Canham trading as Sorrel & Grace Events  

 

​1.3 The period of hire is from the agreed date of hire until the following day at an agreed time unless stated otherwise. 

 

1.4 This is written to comply with the English Contract Law 

2. Bookings 

 2.1 All equipment remains the property of the company at all times.

 

2.2 In the event of traffic or other uncontrollable circumstances preventing us from being able to fulfil our contracted obligations our liability shall be limited to a refund of any monies paid, other than the non- refundable deposit, in relation to the contracted event or a pro rata reduction in the hire fee in the event of delayed start. No further compensation will be paid. 

 

2.3 The final numbers & choices must be confirmed at least 14 days prior to the date of the booking. Any reductions in numbers after this time will still be charged for at the previous rate with no refunds given.

 

2.4 The hirer is responsible for providing Sorrel & Grace Events with all relevant medical/dietary information for all children attending the party. Sorrel & Grace Events will take no responsibility for allergies (including skin, food, material etc) where Sorrel & Grace Events were not advised of in advance.

3. Prices, Deposit & Balance Payments 

 

3.1 All hires are subject to a non-refundable deposit of at least £35

 

3.2 The balance to be paid in full and cleared 7 days prior to the event start date of the party.

3.3 For wedding corners the balance is to be paid in full and cleared 14 days prior to the wedding.

 

4. Location, Facilities & Conduct

 

4.1 Hired equipment will be set up in one location only as agreed on arrival and will not be moved once unloaded. 

 

4.2 “THE COMPANY” reserves the right to refuse delivery if the venue or site is deemed to be unsuitable. In such a case no refund will be given and the full hire fee will be due.  

 

4.3 The hirer must ensure that the party area is clean and safe ready for the instillation of the equipment.

 

4.4 The hirer is responsible for ensuring adequate indoor space is available for the equipment to be set up and arranged. Sorrel & Grace Events will not refund in full or in part the monies paid in the event that adequate space is not available to set up the equipment which this hirer has confirmed on the booking form.

 

4.5 At no time will any level of abuse be tolerated towards Sorrel & Grace Events.

5. Liability & Insurance

 

5.1 “The HIRER” agrees to indemnify the company for any damage or theft of the COMPANY’s equipment whilst on hire.  

 

5.2 The COMPANY accepts no liability for any damage or loss of personal property and or any injury arising from the use of the hired equipment.

 

5.3 No information on this booking form will be disclosed to any third party.

 

5.4 It is the responsibility of the hirer to inform guests accordingly of these terms and conditions.

 

5.5 Sorrel & Grace have suitable public liability insurance and take the upmost care to ensure the safety of all party guests at all times.

 

5.6 We use high quality products and follow strict hygiene routines.

6. Contract Terms & Conditions of Hire

 

If the hirer is in any doubt as to the meaning of the following, a representative from Sorrel & Grace Events should immediately be consulted before agreeing.

 

6.1 THE HIRER will, during the period of hiring, be responsible for the supervision of the equipment, its care, safety from damage however slight or change of any sort, and the behaviour of all persons of all ages using the equipment whatever their capacity, including proper supervision of children. Sorrel & Grace Events excludes any liability for injury loss or damage caused to any person using the equipment contrary to the terms and conditions of this Contract. 

 

 6.2 IN ALL HIRING CONTRACTS a refundable bond of £50 is payable with the remaining final balance. Such bond to be returned to the HIRER within 72 hours of return of the equipment, unless the hired equipment and any accessories have been damaged or lost during the period of hire and in such circumstances the bond will be used in full or part payment of those repairs/replacements. 

The HIRER shall indemnify Sorrel & Grace Events for the full cost of repair of any damage done to any equipment which may occur during the period of the hiring. 

 

6.3 THE HIRER shall not use the equipment for any purpose other than that described in the HIRING AGREEMENT and shall not sub hire or use the equipment or allow the equipment to be used for any unlawful purpose or in any unlawful way, nor allow anyone onto the equipment wearing shoes, carrying sharp objects, key-rings, metal studded clothing or any other similar items which could cause damage to others or the equipment. No food or drink is to be consumed on or in the equipment. The HIRER should not use the equipment outside.  

 

6.4 PUBLIC LIABILITY INSURANCE is excluded in its entirety following any claim or injury to any third party or employee whether directly or indirectly related to the use of drugs and/or alcohol.

 

6.5 IF THE HIRER wishes to cancel the booking for whatever reason, the following cancellation charges will become payable.

 

  • 7 days or less will incur the full cost of the total amount payable

  • 8-14 days will incur a 50% cost of the total amount payable or amendment to an alternative date dependent on availability

  • Up to 14 days will incur the cost of your non-refundable deposit

 

6.6 Sorrel & Grace Events reserve the right to cancel the booking at any time for any reason but will endeavour to give as much notice as possible. Upon any such cancellation Sorrel & Grace Events will refund to the hirer any monies paid to us in respect of the booking but Sorrel & Grace Events will not be liable to pay any compensation to the hirer or any other person for any loss, damage or expenditure arising directly or indirectly from the cancellation.

 

6.7 Sorrel & Grace Events reserves the right to terminate the booking without notice if there is a breach of these conditions.

 

 

Continue below for Hire agreement

 

 

 

 

 

 

Sorrel & Grace Events

HIRE AGREEMENT 

(A copy of this agreement will also be provided on the day of the sleepover)

 

 

It is the responsibility of the HIRER to ensure that all reasonable steps are taken to avoid injury or cause damage to the equipment.

Please ensure that the following safety instructions are followed. 

 

1. The equipment hired is intended for the use of children over the age of 6 and below the age of 13. Please ensure that no person         outside of this age range uses the equipment. This is to avoid any possible injury to persons or damage to the equipment. 

 

2.  A responsible adult must supervise the equipment at ALL times. 

 

3.  ALL shoes, and sharp objects MUST be removed before using the equipment. 

 

4.  NO face paints, food, drink, chewing gum, no pens/felt tips, make up, nail varnish, glow sticks or sharp objects to be allowed on

or near the equipment. This will avoid possible soiling of the equipment and additional charges to you.

 

5.  STRICTLY NO SMOKING in the proximity of the equipment due to fire hazard and odours. This means in the room of set up or

nearby (where smells may travel and linger). Our products are designed for use by children and we have to uphold the highest standards. Any equipment found to have been around smoke will incur additional charges to cover deep cleaning. 

 

6.  No pets to be allowed access to the hire equipment. Equipment requiring extensive cleaning due to pet hair will result in an

additional charge.

 

7.  Climbing or hanging on the wooden parts of the equipment is dangerous and must NOT be allowed. 

 

8.  The equipment must be used indoors only. 

9.  Any damage/odours/stains to equipment caused by misuse, neglect, loss or failure to follow these instructions, shall deem the

HIRER liable for full repair, replacement or cleaning costs in addition to any loss of business.  

 

If you have any queries about the information above please contact Steph via email using steph@sorrelandgrace.co.uk or via telephone

on 07913344958

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The boring bit but essential to read!